Best Black and White Multifunction Printers for Small Businesses

In today’s fast-paced business environment, having a black and white multifunction printer is not just a luxury—it’s a necessity for small businesses. These printers offer a cost-effective, space-saving solution that combines printing, scanning, copying, and often faxing in one machine.

But with so many options in the market, which models are best suited for small business needs? In this post, we’ll explore some of the top-performing black and white multifunction printers, including various models from the APEOS lineup, known for their reliability, speed, and value.

Why Choose a Black and White Multifunction Printer?

Small businesses often face budget constraints, tight office space, and the need for reliable printing solutions. A black and white multifunction printer checks all these boxes:

• Cost-effective: No need for color cartridges, which are often more expensive.
• Efficient: High print speeds and advanced features streamline workflow.
• Compact: One machine does the job of four, saving space.
• User-friendly: Designed for easy operation even by non-tech-savvy staff.

Whether you’re in legal, accounting, healthcare, or education, a robust multifunction printer can significantly improve productivity.

Features to Look for in a Small Business Printer

When choosing a black and white multifunction printer, consider these essential features:

• Print speed: At least 25–35 pages per minute (PPM) for small offices.
• Monthly duty cycle: Suitable for your average monthly print volume.
• Scanning options: Color scanning with auto document feeder (ADF).
• Connectivity: Wi-Fi, Ethernet, mobile printing support.
• Security: User authentication, secure print, and data encryption.

Now, let’s explore some of the best models on the market today.

Best Black and White Multifunction Printers for Small Businesses

APEOS C3570/C457

Though primarily known as a color line, the APEOS C3570/C4570 also excels in black and white output with superb speed and quality. These models are ideal for small teams that require occasional color use but primarily deal in monochrome documents.

• C3570 offers 35 PPM while C4570 offers 45 PPM in both color and black and white.
• Advanced security features protect sensitive data.
• High-resolution scanning and intuitive touchscreen control panel.
• These models are perfect for businesses transitioning from black and white to occasional color needs.

The APEOS C3570/C4570 series balances functionality and simplicity for growing teams.

APEOS C5570

Next in line is the APEOS C5570, a more advanced option for small businesses with higher workload demands. Despite being a color printer, its black and white performance is outstanding and economical.

• Delivers up to 55 PPM for fast-paced environments.
• Reliable duplex printing reduces paper consumption.
• Designed with durability in mind—perfect for busy workgroups.

The APEOS C5570 is a strong choice for businesses that anticipate growth and want a future-ready device.

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APEOS C6570/7070

For larger small businesses or shared office environments, the APEOS C6570/7070 provides enterprise-level features at a reasonable price.

• Print speeds of 65 PPM (C6570) and 70 PPM (C7070) in black and white.
• Robust security and cloud integration for modern workflows.
• Large paper handling capacity with minimal intervention.

Both APEOS C6570/7070 models are designed for reliability and heavy-duty tasks, offering seamless multitasking capabilities.

APEOS C2060/2560/3060

The APEOS C2060/2560/3060 range is particularly well-suited for startups and small businesses. These compact machines focus on balancing performance with affordability.

• C2060 provides 20 PPM, C2560 gives 25 PPM, and C3060 goes up to 30 PPM.
• Minimal footprint—ideal for tight office spaces.
• Mobile-friendly printing and smart energy-saving modes.

If your business needs a reliable machine for everyday tasks, the APEOS C2060/2560/3060 is a solid option.

APEOS 2560/3060/3560

Finally, for small businesses that need fast black and white printing without the added cost of color capabilities, the APEOS 2560/3060/3560 series delivers excellent value.

• Black and white focused models with high-speed output.
• Exceptional toner efficiency and low operating costs.
• Scalable features for small teams and growing businesses.

The APEOS 2560/3060/3560 is the true black and white multifunction printer lineup small businesses have been waiting for.