10 Must-Have Features in Modern Photocopiers
Photocopiers have seen a transition from just being simple machines whose purpose was to copy documents into high-tech devices that offer a wide array of functionalities.
However, with so many options available in the market, it’s important to know what features to look for in a photocopier.
So, here are ten must-have features in modern photocopiers.
Multifunctionality (MFP)
Gone are the days when photocopiers were only useful for copying documents. Modern photocopiers are multifunction devices (MFPs) that combine printing, scanning, faxing, and copying capabilities in a single machine.
Similarly, this eliminates the need for multiple devices which drastically reduces costs. An MFP also simplifies maintenance, as you only need to deal with one machine instead of several.
High-Speed Printing and Copying
A photocopier that offers high-speed printing and copying can get more tasks done in a short timespan. That’s because modern photocopiers can produce anywhere from 20 to over 100 pages per minute (ppm), depending on the model.
So, for offices with high-volume needs, investing in a high-speed photocopier is the right choice.
Wireless Connectivity
Wireless connectivity is no longer a luxury but a necessity. Modern photocopiers come with built-in Wi-Fi. With built in Wi-Fi users scan documents directly from their smartphones, tablets, or laptops without needing to connect via cables.
Similarly, some devices also support cloud printing. This makes it easier to print documents stored in cloud services like Google Drive, Dropbox, and OneDrive
Touchscreen Interface
A user-friendly touchscreen interface makes it easier to understand the device’s functions. Most modern photocopier machines feature large, intuitive touch screens that offer a smartphone-like experience.
Also, this feature allows users to adjust settings, preview documents, and access advanced features with just a few taps.
Automatic Document Feeder (ADF)
An automatic document feeder (ADF) is a must-have feature for offices that deal with multi-page documents. With an ADF, you can load a stack of papers into the machine. Once you do that it will automatically scan, copy, or print each page without requiring manual intervention.
Lastly, some advanced models also offer duplex ADFs, which can process double-sided documents in a single pass.
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Energy Saving
Energy-efficient devices are not only better for the environment but also help reduce utility bills. That’s why many modern photocopiers come with energy-saving features such as automatic sleep mode.
Additionally, some devices also have motion sensors that wake the machine up when someone approaches.
Advanced Security Features
There’s been a rise in cyber threats recently, that’s why you should always prioritize securing your business data.
A lot of modern photocopiers come with advanced security features such as user authentication, secure printing, and data encryption.
Additionally, some machines even allow administrators to control access permissions. Through this feature only authorized personnel can use specific functions or access sensitive documents.
Cloud Integration
Cloud integration makes it easier for businesses to structure their entire workflows. Modern photocopier machines integrate with popular cloud services. Through this feature users upload scanned documents directly to the cloud or print files stored online. Lastly, this feature is useful for remote teams and businesses with multiple locations
Adjustable Workflows
High-Quality Output
Additional Features to Consider
Apart from these ten features, there are additional functionalities that can supercharge the performance of a modern photocopier.
Mobile Printing Compatibility – Support for mobile printing technologies like Apple AirPrint and Google Cloud Print.
- Eco-Friendly Options – Features like duplex printing and recycled toner cartridges.
- Large Paper Capacity – High-capacity trays to reduce the frequency of refilling paper.
- Multi-Language Support: Useful for businesses with diverse teams.
Choosing the Right Photocopier
When buying a modern photocopier, consider things such as the volume of documents you handle, the types of tasks you perform, and your budget.
Also, research different brands and models, read customer reviews, and consult with experts if needed.
FAQs
Most modern MFPs come with wireless capabilities, allowing users to print, scan, or copy from smartphones, tablets, or computers.
Conclusion
Modern photocopiers are more than just machines for duplicating documents! They are advanced machines that align your office operations.
Similarly, by focusing on features like multifunctionality, wireless connectivity, and advanced security, you can choose a photocopier that meets your office’s current and future needs.