10 Multifunction Printer Features to Look For
A multifunction printer (MFP) is an equipment that can structure your office operations. These printing machines go beyond printing by combining scanning, copying, faxing, and more into a single machine.
However, with so many options on the market, how do you choose the right one for your office?In this blog post we are going to talk about the ten features to look for in a multifunction printer.
Print Quality
The basic purpose of any printer is to produce high-quality prints, so this should obviously be your top priority. Print quality is determined by the printer’s resolution, which is measured in dots per inch (DPI).
So, always look for a printer with at least 1200 x 1200 DPI. This will give you sharp text and vibrant graphics, making a great impression on clients and stakeholders.
Printing Speed
Businesses that handle large volumes of printing need faster printing speeds. Printing speed is measured in pages per minute (PPM).
A good MFP should offer a PPM that aligns with your printing volume. For example, an office that frequently prints reports and presentations may require a device capable of printing 30-50 PPM, while a smaller office might be fine with a lower speed.
Connectivity Options
Modern offices rely on different equipment. That’s why an MFP should have connectivity features like Wi-Fi, Ethernet, USB, and Bluetooth.
Through wireless connectivity you can print directly from other devices. Other than that Ethernet provides a stable connection for multiple users on a network.
There are also some advanced MFPs that support cloud printing. With them you can print from services like Google Drive, Dropbox, and OneDrive.
Scanning Capabilities
With scanning you can easily digitize documents. So, pay attention to the scanner’s resolution.Also, see if it supports features like duplex scanning, which allows for scanning both sides of a document simultaneously. Optical Character Recognition (OCR) is another valuable feature that converts scanned text into editable and searchable digital files.
Automatic Document Feeder (ADF)
Warranty and Support
Before making a purchase, look for the manufacturer’s warranty along with customer support options. A long warranty can lead to minimal disruptions in case of hardware issues. Lastly, look for brands with a reputation for excellent customer service.
Diverse Paper Handling
Your MFP should support a variety of papers. Like it should print standard A4 documents, envelopes, or even glossy brochures.
So, look for models with multiple paper trays or adjustable paper feed options. High-capacity paper trays are particularly useful for reducing the frequency of refills during large print jobs.
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User-Friendly Interface
A multifunction printer should be easy to operate, even for non-technical users. Touchscreen interfaces with intuitive menus make it simpler to move around features like scanning, copying, and faxing.
Some MFPs also offer customizable shortcuts. This will allow you to perform frequent tasks with a single touch.
Durability and Build Quality
Mobile Printing
FAQs
Conclusion
By considering these ten features you can select a multifunction printer that fits inside your office environment. You can be running a small business or managing a large corporation, choosing the right MFP is an investment that will pay off in the long run.